HospitalsTheatres, wards and departments

Theatre and ward rosters,down to each session.

Backfyl is rostering software for hospital departments. Backfyl Workforce runs the whole roster cycle: building the roster, each day’s allocation by theatre, session and role, shift cover to eligible staff only, leave, tap on and off, and wage costs. Backfyl Cover keeps the roster you have and fills its gaps. Four weeks free on either.

Start 4 weeks free See how it works

A made-up hospital's theatre allocation for Monday: four theatres with AM and PM sessions and Scrub, Scout and Anaesthetic nurse slots. — Tomorrow’s theatres at a made-up hospital, and a nurse’s own day.

A nurse's own day: Theatre 1 AM and Theatre 2 PM as Scrub. — Tomorrow’s theatres at a made-up hospital, and a nurse’s own day.

The ward at night.

Why a department’s rosteris hard to keep full.

Every shift needs the right skills.Scrub, anaesthetic or recovery; the subspecialties; the sites someone is accredited at.
The day is planned the day before.Which theatre, which session, which role, often in a spreadsheet passed around the night before.
Gaps appear overnight.A sick call before a morning list means phoning down a list before 6am.
On call has to be fair and visible.And it mustn’t be counted as hours worked.
Certificates must be current.Life support and other competencies, checked before someone is rostered.
Leave and rest rules.Annual and long service leave, and the award’s rest between shifts.

Backfyl Workforce:the whole roster cycle.

One system for the department, from the four-week roster to tomorrow’s theatres. These are the parts a hospital department uses most; each opens a page of its own.

Rosters by department: Theatres, Recovery and Anaesthetics each with their own roster, published when ready.
Each day’s allocation: By theatre, session and role, with the list’s start, cases, surgeon and anaesthetist, laid out from the roster.
Cover for eligible staff only: An open shift goes privately to the staff whose tags fit: role, subspecialty, days, sites, overtime.
On call alongside: Published with the roster and in each person’s calendar, never counted as hours worked.
Certificates on the roster: Anyone without what an area needs is flagged on a shift there, and isn’t asked to fill one.
A complete record: Every change to the roster, cover, leave and people is recorded: who, when and what.

A Sunday theatre shift,filled from one message.

A scrub nurse calls in sick.
Sunday’s Theatre AM shift opens up, and the managers are told.
The manager ticks Scrub and Weekends.
Twenty-four theatre staff become the five who fit.
Only those five are asked.
Each answers in private, in one tap. Nobody sees who else was asked.
Replies come back to the manager alone.
With a running count and roster clashes flagged. The shift goes to one nurse, onto the roster and into their calendar.

A manager's replies for a Theatre PM shift at a made-up hospital: three available with Allocate, one unavailable, one question, two not answered. — Replies at a made-up hospital, with a clash flagged.

Backfyl Cover:keep your hospital’s roster.

For departments that keep their current rostering system.

Upload your roster as it is: Backfyl reads it, and fills the gaps.
Each vacancy goes privately: To staff matched on role, skills, accreditation and availability.
One tap to answer: Nobody sees who else was asked or how they replied.
Confirmed to one person: Added to their calendar, and everyone else is told it’s been filled.

Private, not a group chat

Everyone is on the same feed, but every conversation is private. A nurse never sees who else was asked or what anyone else replied, and only hears about shifts they’re eligible for.

How shift cover works

Two plans.Pick the one you need.

Four weeks free on either. No lock-in contract: change plan, change your card or cancel yourself at any time.

Backfyl Workforce

$2.50 a person a month

$25 a month covers your first 10 people. Paid yearly, $240 a year for up to 10 people, then $24 a person: $2 a person a month. Everyone who can sign in counts, managers too.

For 30 people: $75 a month, or $60 a month paid yearly. For 60 people: $150 a month, or $120 a month paid yearly.

Backfyl Cover

$10 a month

Boutique, $10 a month for up to 15 people at one venue. Corporate, $25 a month for up to 50 people across several venues. More than 50 people: email us.

Uploading the roster you already have is included.

Questionspeople ask first.

Can we keep the hospital’s rostering system?

Yes. With Backfyl Cover, upload the roster as it is and use Backfyl to fill its gaps. Departments can move to Workforce later, and nothing is lost.

Does it replace our allocation spreadsheet?

It does the same job: each day by theatre, session and role, from the roster, published to staff. It exports to Excel and prints too.

Where is our data kept?

In a secure, private, cloud-based database. The security and privacy page answers what procurement asks.

Is there a price for a whole hospital?

Backfyl Workforce is priced per person, so it fits a department or a hospital. For Backfyl Cover above 50 people, email us.

Tomorrow’s theatres,from today’s roster.

Set your team up today. Nothing is charged until day 29, and you can cancel at any time before then.

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